The Professional Business Video-Conferencing Etiquette Handbook & Guide

📖 The Scoop

The COVID-19 pandemic has undoubtedly pushed organizations into rethinking ways and means to continue to operate their businesses, especially with the restrictions on safe distancing. The world over is adjusting to COVID-19, with social distancing orders having compelled people to find alternatives to face-to-face meetings. As a result, video conferencing solutions have never been more popular.

In order to conduct business without disruption, professionals have now turned to video conferencing to stay connected with their team members and customers. With the need to social distancing and working remotely, video conferencing has provided a more personalized approach. It serves as the closest alternative to a face-to-face meeting by providing a forum for managers and leadership to stay in touch with their team members just as if they are face-to-face, by addressing queries, concerns and other issues on the spot.

The video conferencing services have seen such a huge surge in popularity and usage recently as the deadly corona virus is pushing more people into remote work environments. People are also using it for everything, not just business, from family-time-to-gathers to lunchtime hangouts with friends and so forth.

So love them or hate them, meetings are a part of almost every job, whether you're working remotely or working in an office. Since meetings are here to stay, despite the restrictions on safe distancing, effective communication will all the more be the key during this trying time and outside of it to keep businesses running smoothly. Proper communication plays a critical role in keeping global employees connected, as well as staying in contact with customers who reside in different locations.

This is where the subject of the right etiquette required during video-conferencing will play a key role- enabling you and your team to stand out from the rest. Just as how there are norms and etiquette required for any face-to face meeting, video- conferencing too has a set of guidelines that if followed, will ensure the meeting is productive and effective. Good video conferencing etiquette is really just common courtesy and respect for the people in your meeting while creating an environment with the least amount of disruption.

And as with all virtual communication tools, we need to ensure that meetings are professional, efficient and productive. The usual principles of polite behavior required with any meeting apply for video-conferencing too, but the key is to understand how the use (or misuse) of technology can effect these meetings. The ideal video conference should get as close as possible to the dynamics of a real face-to-face meeting from the participants’ point of view, and for that the role of everyone in the meeting (not just the chairperson or host) is to ensure that the system is not filtering out critical interactions, allowing discourtesy to sneak in. There’s just no substitute for good manners in all of our daily interactions, and good manners are appreciated more than ever in workplace meetings. This is especially true during online video conferences and meetings. Whether you a Head in a Corporate, a Professor or Lecturer in a College, or Teacher in a School, or an Interviewer recruiting candidates or just someone demonstrating and selling a product or service- with so much of a shift happening today to online platforms, I am confident that this little book: ‘The Professional Business Video-Conferencing Etiquette- Handbook & Guide’ will address most of the above stated issues and challenges, enabling you and your team to project the right positive impression, and build on your organization or institutions credibility and thus be able to have that competitive advantage over others. 

Genre: Business & Economics / Business Etiquette (fancy, right?)